Terms & Conditions

All sessions and classes must be booked and paid in advance. A place is confirmed only once full payment has been received.

KCGA reserves the right to allocate places on a first-come, first-served basis. If payment is not received by the stated deadline, the place may be offered to another family.

Payments are made by bank transfer.

Trial assessment sessions introduce gymnasts to the KCGA coaching approach and help KCGA assess the most suitable available class level.

Completing a trial does not automatically guarantee a place in a particular class. KCGA will advise on availability and appropriate next steps following the assessment.

Group classes are organised and paid per term, as shown on the Fees page.

Once a term place is confirmed:

• Fees are non-refundable and non-transferable where a gymnast misses a class or chooses not to continue during the term, subject to statutory rights.
• Missed classes cannot be carried over, swapped or refunded.

This includes absences caused by illness, holidays, travel, school activities or other personal reasons.

Class placement is determined by age, experience and coach assessment. KCGA may recommend a different level where this is in the best interests of safety and progression.

KCGA is not a specialist disability-gymnastics or therapeutic provider. Its standard group classes are delivered within a defined group-coaching format, class structure and coach-to-gymnast ratio. They do not include specialist therapeutic provision, personal care or guaranteed dedicated one-to-one assistance.

To participate in a standard group class, a gymnast must be able, with any reasonable adjustments that KCGA can provide within its ordinary service, to participate safely within the group format, respond to essential safety instructions and take part without continuous individual supervision from a dedicated member of staff.

Parents, guardians and adult gymnasts must tell KCGA before booking about any disability, medical condition, developmental difference, behavioural need or other support requirement that may affect safe participation. This allows KCGA to understand the gymnast’s needs and determine whether the available class and coaching format may be suitable.

KCGA will consider reasonable adjustments on an individual basis. However, where a gymnast’s needs cannot be met safely and reasonably within KCGA’s standard group format without specialist provision, therapeutic support, continuous one-to-one assistance or a fundamental change to the nature of the service, KCGA will be unable to offer or continue a place in that class.

Suitability decisions will be based on the gymnast’s individual participation, support and safety requirements and will not be based on a diagnosis alone. Relevant medical or support information will be collected only where reasonably necessary and handled in accordance with the KCGA Privacy Policy.

Personal coaching is tailored to agreed individual goals and booked separately from group classes. The same booking and cancellation rules apply when personal coaching is delivered as a children’s home lesson.

Purchasing a lesson package does not guarantee a particular coaching outcome or a preferred recurring appointment time.

Five- and ten-session packages are valid for 90 calendar days from the date payment is received. All included appointments must take place within that 90-day period and remain subject to availability.

A 48-hour cancellation policy applies:

• Cancellations made with 48 hours’ notice or more may be rescheduled, subject to availability.
• Cancellations made with less than 48 hours’ notice are charged in full and are non-refundable.

Late arrival results in a shortened session so that later bookings are not affected.

If KCGA cancels an appointment that was scheduled within a package’s validity period, the affected appointment will be rearranged and the validity period extended as reasonably necessary.

Standard session lengths are age-dependent:

For a trial assessment session, gymnasts may wear comfortable sports clothing.

Once a gymnast joins KCGA, the KCGA club T-shirt is required during regular classes together with appropriate sports bottoms.

• Long hair must be tied back.
• Jewellery must not be worn during sessions.
• Jeans, hoodies and similar clothing are not suitable for training.
• Socks and shoes must not be worn on the gymnastics mats unless a coach instructs otherwise.

Kensington & Chelsea Gymnastics Academy is affiliated with British Gymnastics.

British Gymnastics membership, which includes insurance benefits, is a mandatory requirement for all gymnasts participating in regular classes at KCGA. Membership is paid separately from KCGA coaching fees and must be purchased directly through British Gymnastics. It must be in place before a gymnast attends regular sessions beyond an initial trial.

Membership and insurance operate for a defined membership period and must be renewed to remain active. A gymnast without current membership may be unable to participate until valid registration is confirmed.

Parents, guardians and adult gymnasts are responsible for checking the current membership fee, cover, terms and limitations directly with British Gymnastics. The published amount on KCGA’s Fees page is guidance only because payment is made to British Gymnastics rather than KCGA.

Parents and guardians must tell KCGA about any medical conditions, injuries or additional needs that may affect participation and confirm that the gymnast is fit to take part in physical activity.

As part of its academic and educational work, KCGA may undertake scientific research concerning gymnastics, physical fitness, motor development, physical activity, coaching, and the health and wellbeing of children, young people and adults.

Participation in a research project is voluntary and separate from ordinary KCGA coaching and membership. Before a gymnast takes part in any measurements or activities conducted specifically for research, KCGA will provide the adult participant, or the parent or guardian where the participant is a child, with information explaining the project, what participation involves, how the information will be protected and how the findings may be used.

KCGA will obtain written informed consent from the adult participant or the child’s parent or guardian before participation and, where appropriate, will also seek the child’s assent in an age-appropriate way. Refusing to participate or withdrawing from a research project will not affect access to KCGA coaching.

Research findings will normally be reported as anonymised group results, such as averages and statistical comparisons. KCGA will not identify an individual gymnast in a publication, presentation or research report without separate, specific written permission.

KCGA maintains a calm, respectful and structured learning environment.

• Gymnasts must follow coach instructions and behave respectfully towards others.
• Parents and guardians must communicate respectfully with staff.
• KCGA may pause, suspend or discontinue participation where behaviour compromises safety, wellbeing or the learning environment.

Parents and guardians

• Please arrive on time. For health and safety reasons, a gymnast arriving more than 10 minutes late may be unable to join the class.
• Please ensure your child has used the toilet and has water before the session starts.
• Keep KCGA’s contact, medical and emergency information up to date.
• Parents and guardians may observe from the designated area but should avoid phone calls, loud conversations and unnecessary noise in the gymnastics hall.
• Photography and filming by parents, guardians or spectators are not permitted unless KCGA has expressly approved a designated event or viewing occasion.

Gymnasts

• Treat coaches, peers and other people respectfully.
• Keep hair tied back and do not wear jewellery or makeup during sessions.
• Chewing gum, food and drinks other than water are not allowed in the gymnastics hall.
• Do not leave the training area without the supervision or permission of a parent, guardian or coach.
• Wear the required KCGA clothing after joining and appropriate sportswear at all times.
• Attempt only skills taught or approved by a KCGA coach, in line with safety guidance and the gymnast’s stage of development.

KCGA may pause or discontinue a gymnast’s participation in a session where these expectations are not met.

Gymnastics sometimes requires coaches to provide appropriate physical support (“spotting”) so that gymnasts can learn skills safely and confidently.

Physical contact by KCGA coaches is professional, purposeful and limited to what is necessary for safety, skill development and correct technique. Support is provided in a manner appropriate to the gymnast’s age, stage of development and individual needs.

KCGA operates in line with British Gymnastics safeguarding standards. Coaches are appropriately qualified and DBS-checked.

Parents and guardians are welcome to observe from the designated area. Questions or concerns about coaching methods or physical support should be raised through open communication with the coaching team.

While KCGA aims to maintain consistency, occasional changes to venues, timetables or coaching staff may be necessary.

Where possible, families will be informed in advance. Suitable qualified coach cover may be provided if a coach is unavailable.

KCGA may occasionally capture photographs or short video recordings during classes, events, performances or other Academy activities.

With advance parental or guardian permission, images may be used through:

• The KCGA website and social-media channels.
• Newsletters and Academy communications.
• Posters, leaflets and other promotional materials.
• Educational or informational materials connected with KCGA.

KCGA seeks parental or guardian permission in advance where photographs or videos are intended for public, marketing or promotional use. This permission is an additional safeguarding choice for families. A decision not to give permission will be respected, and KCGA will take reasonable steps to prevent the child from being included.

• Children’s full names will not be published with photographs.
• Images will be connected only with legitimate KCGA activities.
• Images will be used respectfully and responsibly.

Photography permission may be changed or withdrawn at any time by contacting KCGA. A change or withdrawal will apply to new photographs or recordings and to new uses of existing material. KCGA will also take reasonable steps to remove standalone photographs or recordings from current promotional webpages and social-media posts under its control.

KCGA produces completed editorial, educational and historical works, including editions of the Kensington Gymnastics magazine or newsletter, annual and event publications, films, recorded performances and episodes forming part of an Academy video series. Once published, these completed works form part of KCGA’s permanent publication and historical record. A subsequent change or withdrawal of photography permission will not normally require KCGA to recall, withdraw, re-edit, delete or republish a completed work, or to remove that work from its publication archive.

The retention and continued availability of completed publications is not based solely on photographic permission. Where appropriate, KCGA relies on its legitimate interests in preserving an accurate educational, editorial and historical record of the Academy and on the right to freedom of expression and information. KCGA will nevertheless consider any request relating to a completed publication individually and may remove, restrict or alter access where required by law or where a substantiated safeguarding, safety or welfare concern outweighs those interests.

Withdrawal does not affect any taking, publication or other use that was lawful before KCGA received it. Following withdrawal, KCGA will not extract a photograph or recording from an existing completed publication for a new and separate promotional use.

Photography or filming by parents, guardians or spectators is not permitted unless KCGA explicitly authorises it.

KCGA may update these Terms & Conditions from time to time. The most current version will always be available on this page. Material changes will be brought to families’ attention before their next booking or renewal and will not retrospectively alter an existing confirmed booking unless required by law or expressly agreed.

Last updated: 26 August 2026